Free auto repair estimate template (PDF)
The vehicle, the parts and the labor on paper, so the customer can approve the repair before you start. No account, no card.
Prefer Word? Download the estimate template (.docx)
- Free to use
- Nothing to sign up for
- Deleted 30 days after you last open it
What to put on an auto repair estimate
Start with the vehicle and the complaint
Year, make, model, mileage, and what the customer reported. It shows the estimate is for this car and this problem.
Say whether parts are new, used or remanufactured
Customers ask, and the answer changes the price. Put it in the line description.
Say how extra work is approved
If you find more wrong once the car is up on the lift, the Notes box can say you will contact the customer for approval before going further.
Line items auto repair shops often use
- Diagnostic fee
- Labor (per hour)
- Parts
- Oil and filter change
- Brake service
- Tire rotation and balance
- Shop supplies
- Towing
Tired of rebuilding the same estimate?
In Koteshen your customer accepts the repair estimate (a quote there) online, so you have it in writing before the work starts. It then becomes an invoice they pay by card from the email.
14 days free, no card. Then keep the Free plan or pick one with reminders.
Questions about auto repair estimates
Does a repair estimate need the customer's signature?
Rules vary by state, and some require written authorization before work, or before going over the estimate. Check with your state's consumer protection office, and use the Notes box to say how you will get approval.
What if the repair costs more than the estimate?
Tell the customer and get their agreement before doing the extra work, then list it on the invoice as its own line.
Do I charge sales tax on an auto repair estimate?
It depends on your state and on what is being sold, and the rules for parts and labor can differ. Check with your state's tax agency or your accountant. This generator doesn't calculate tax, so add it as its own line if you plan to charge it.