Free painting invoice generator
Rooms, prep, paint and trim, with any deposit already taken, in a PDF that shows the customer where the money went. No account, no card.
- Free to use
- Nothing to sign up for
- Deleted 30 days after you last open it
What to put on a painting invoice
List the rooms or surfaces painted
"Living room, hallway, two bedrooms" is clearer than "Interior painting", and it settles any later question about what the job covered.
Show prep work as its own line
Patching, sanding and priming take time the customer doesn't see. A line for it explains why the job cost what it did.
Keep paint and supplies separate from labor
Customers compare the cost of paint to what they've seen in stores. Showing it on its own line is more convincing than a bundled price.
Handle the deposit as a line, with the balance clear
If you took a deposit, show it as a line, then state the balance due on the invoice. That is how a painting job usually runs.
Line items painters often use
- Interior painting (per room)
- Exterior painting
- Trim and door finishing
- Surface prep and patching
- Paint and supplies
- Ceiling painting
- Cabinet painting
- Deposit received
Tired of rebuilding the same invoice?
In Koteshen you can ask for a deposit when a customer accepts your quote (Basic plan and up), so the paint is covered before you start. They then pay the rest by card from the invoice email, and Koteshen can remind them if they forget.
14 days free, no card. Then keep the Free plan or pick one with reminders.
Questions about painting invoices
How do I show a deposit I already received?
Add a line for the deposit received, and make sure the invoice total reflects what's still owed. Many painters invoice the full job and show the deposit as a credit.
Should I put a touch-up or warranty policy on the invoice?
It's a good place for it. The Notes box in this generator prints at the bottom of the invoice, so a line like "Touch-ups free within 30 days" sits right where the customer will see it.
Do I charge sales tax on painting?
It depends on your state and on whether you're selling services, materials or both. Check with your state's tax agency or your accountant. This generator doesn't calculate tax, so add it as its own line if you charge it.